Skip links

10 Proven Methods for Finding the Best Event Photographers


When you choose an event photographer, you are selecting a partner to whom you will entrust your brand.

It is critical to pick the correct photographer because photography may play a critical role in the success of your event, particularly when it comes to marketing.


Furthermore, event photography can be a thrilling experience. It can help you create a memorable event with new features like as live projections, rapid downloads, and holographic prints.


Read on to learn about the five must-have characteristics for an enjoyable event photography experience.


In this article, we’ll go through the 10 tried-and-true strategies to finding the greatest event photographers.


This is Liquid Fancy heading element


Step 1: Analyze Your Event

Photographer’s Photography List for Referencing Event Photography Key Areas, VIPs, and Important People at Event Photographer


Before you begin looking for the best event photographer, you should first understand your event.


Begin by asking yourself the five Ws.


What? What kind of event are you planning? Is it going to be a modest gathering or a huge conference? The size of your event will determine how much coverage the photographer will need to provide.

Why? Inquire as to why your event is being held—what are your objectives?

Who? Who is on your list of invitees? Events attract a diverse range of people, such as VIPs at a conference or celebrities at a gala event.

Where? Where will your event be held? An interior site may have less room, but an outdoor event may be affected by weather.

When? What’s your work routine like? Venues might seem drastically different during the day and at night, especially if they are located outside.

Step 2: Request Referrals

A personal reference is often the greatest method to ensure that you acquire a reputable event photographer.


Inquire with your fellow planners, as well as your family and friends, whether they have had any beneficial experiences.


Keep in mind that photographers specialise in certain fields. A photographer who excels in studio portraiture may not be the best fit for event photography, which necessitates a different set of skills.


Step 3: Conduct a Google and other platform search.

A fast Google search will yield various studios and freelancers.


Studios use their own in-house event photographers, which can sometimes (but not always!) be a quality assurance. While some companies offer basic packages with set rates, you should always request a quote for your specific needs.


Many photographers, on the other hand, are active on Instagram or Facebook. If you notice an event photographer whose style you like, contact them to arrange a meeting.


Step 4: Create a Job Posting

Hiring a Photographer for Conferences and Seminars Convention Event Photography


If you don’t have much time and don’t have a specific photographer in mind, you can publish a job ad and wait for photographers to come to you.


There are numerous job boards where event photographers can post their resumes.


If you have an Instagram or Facebook account, these can be great places to publicise your search.


Alternatively, there are many active photographic forums on Facebook—always check to see whether posting a job is permitted before doing so.


You should keep your posts concise and succinct so that interested photographers know what to expect.


Step 5: Look through the Portfolio

Do you have a favourite event photographer?


Begin by reviewing their website for information on their listed services and previous experience.


Keep your eyes peeled for their skill sets.


Can they function with flash? This is vital for low-light situations, such as interior venues and evening events.


What is their shooting style—do they excel at capturing genuine moments or posed group shots?


Don’t only focus on the high points. Any photographer may look good by displaying only the best shots.


Request that they provide you with all of the images from a single event so that you can assess the consistency of their work. It’s fantastic to have a few amazing photographs, but it’s not enough if the rest of the photos aren’t consistently good.

“Don’t only focus on the high points. Any photographer may look good by displaying only the best shots.”

One2One Photography

This is Liquid Fancy heading element


Step 6: Talk about the turnaround time.


You must be aware of a photographer’s timetable for sending images. Many event photographers would want you to wait from days to weeks for the photographs.


Depending on your objectives, this turnaround time can be significant.


If you’re planning a social media campaign or require the photographs for news coverage, you’ll need to work with your event photographer on a much faster turnaround. This might occasionally result in additional expenses.


Pro tip: At Ubersnap, we recognise the value of time. You receive your images immediately after they are shot, allowing you to share them with others. Even better, you may project the photographs on screens throughout the venue, increasing the energy of your event.


Step 7: Establish Your Budget

The cost of event photography can range from $50 to $300 per hour.


Understand what you’re getting at each pricing point.


Higher costs frequently indicate that you are working with more experienced event photographers. If getting high-quality photographs of your event is crucial, you may want to collaborate with an experienced professional for piece of mind.


If you have a limited budget, you can look for event photographers who are just getting started. While they may be less experienced, many of them are exceptional talents who only need a chance.


Many photographers provide various packages with differing levels of coverage and amenities. Some may include extras like tangible prints or live galleries.


To minimise surprises later on, it is critical to explicitly define your requirements beforehand.


Step 8: Determine Their Availability

You’ve finally decided on a photographer for your occasion.


Make a note of the relevant details as soon as possible:


The date and time

The event’s location

List of desires

While it may seem apparent, make certain that the photographer is available on the date of your event before proceeding with any more discussion.


Some event photographers will try to squeeze in multiple shoots in a single day. If you’re not happy with it, or if you think you’ll need them to extend their coverage, let them know right away.


Let’s go on to the venue and bucket list.


Step 9: Inspect Your Location

Corporate event venue scouting for seminar conference for event photographers photography


It is critical for event photographers to be familiar with the place in which they will be working.


For example, if there is a vast space with multiple hotspots during the event, they must know how to cover all of the key places.


Alternatively, the lighting conditions may be difficult—they may need to carry additional lighting equipment to acquire adequate exposures.


In most cases, the event photographer should arrive 30 minutes early to scope out the venue. You might wish to take down more intricate events a few days before the event.


Step 10: Make a Bucket List

Making a bucket list is the greatest approach to ensure that you obtain the images you want.


This is especially crucial if your event has a lot of different regions to cover, because the event photographer may wind up shooting photos that you don’t truly need.


Consider the objective of the images when making your bucket list.


Are you use them to promote your event? Do you want to focus on your attendees, or do you want the product to be the centre of attention (for product launches)?


Every year, a slew of events and conventions take place. As a result, the emphasis is on advertising the event—you’d want to capture the experience and enthusiasm to entice people to participate.


What about launching a new product? Instead, your focus will be on the product, which will dominate the majority of the images.


Spend some time considering how the photos will be distributed.


Will they be distributed through your marketing channels?


Do you want your attendees to be enthusiastic about sharing the images with you, thereby assisting you in generating social media conversations? If this is the case, it is critical that they receive their images as soon as possible—while they are still excited about your event.



Event photography is a rapidly developing market with numerous new technologies to select from. Always consider what your event requires and what the photographer has to provide.


This article will teach you how to identify the ideal event photographer and maintain a good working relationship.


Are you organising an event? To make your event experience even more engaging, our event photography service includes various first-in-the-world features.